Microsoft is adding a new layer of privacy to Teams meetings, and it could change how organizations handle sensitive conversations. We’ll touch on a new update that will soon block screenshots and recordings from capturing confidential content as we sit down and sync up with Rocket IT’s weekly technology update.

In this episode, you’ll hear more about:

• Microsoft’s new screen-capture blocking feature.
• What happens when someone tries to screenshot a meeting.
• How this protection works across different devices.
• Why Microsoft added this safeguard.
• Who controls the setting and how to enable it.

Video Transcript

Within Microsoft Teams, a new feature, called “Prevent screen capture,” is launching to stop both built-in tools and most third-party apps from capturing what’s on the screen during meetings. While the feature is disabled by default, meeting organizers can manually enable it in the options before a call.

So, what actually happens when this setting is turned on? On a Windows device, if someone tries to take a screenshot, the meeting window will appear as a black box instead of showing real content. On Android phones and tablets, Teams will simply display a message telling the user that screen capture is restricted. And for devices that can’t support the feature at all, Microsoft only allows those attendees to join the meeting in audio-only mode so that no visual content can be viewed or captured.

Before we go further, it’s worth clarifying what this feature can’t do. While it blocks most software from saving what’s on the screen, it can’t stop someone from taking out their phone and snapping a picture.

So why did Microsoft add this? Many organizations are sharing confidential information in online meetings; everything from customer data to internal documentation. Until now, there hasn’t been a built-in way to keep that content from being saved without permission. This update gives meeting hosts more control and reduces the chances of sensitive information being accidentally or intentionally captured.

As for who manages this, Microsoft 365 administrators handle licensing and device enrollment through Entra ID, but it’s the meeting organizer who ultimately decides whether to enable the protection for any specific meeting.

Microsoft says the rollout for this update is expected to finish by late November 2025 for Teams Premium customers. Once it arrives, you’ll find the toggle for it inside the meeting’s settings alongside the other privacy options.

For organizations, this gives slightly more peace of mind when sharing things that shouldn’t be circulated outside a private call. And while it won’t stop every possible leak, it could help limit leaks from screenshots. If your team is unsure how features like this fit into your broader security approach, or you want help making sure the right protections are in place for your meetings, contact Rocket IT using the link in this video’s description. And to stay up to date on technology news, hit that subscribe button and the bell to catch us on next week’s episode of Sync Up with Rocket IT.