October 20th, 2017 by Rocket IT
We’re always trying to find a better way to do things here at Rocket IT. A lot of your time as a professional is spent in your email inbox, and your email applications should work with you, not against you.
Want to be more efficient and cut down your time in Outlook and Gmail? Check out these shortcuts for actions you use all the time.
Outlook (for Macs, replace Ctrl with Command or ⌘)
|New mail message||Ctrl + N|
|Send||Alt + S|
|Insert file in a message||Alt + H, then AF|
|Insert link in a message||Ctrl + K|
|Reply||Ctrl + R|
|Reply All||Ctrl + Shift + R|
|Forward||Ctrl + F|
|Create appointment||Alt + H, then N1|
|Create a meeting request||Ctrl + Shift + Q|
|Go to the Search box||F3 or Ctrl + E|
|Expand the search to include all items||Ctrl + Alt + A|
|Switch to Mail||Ctrl + 1|
|Switch to Calendar||Ctrl + 2|
|Switch to Contacts||Ctrl + 3|
|Switch to Tasks||Ctrl + 4|
|Add bullets||Ctrl + Shift + L|
Gmail (for Macs, replace Ctrl with Command or ⌘)
To utilize Gmail keyboard shortcuts, you need to enable this feature by going into your Gmail Inbox settings using the gear symbol in the upper right corner.
|New mail message||C|
|Send||Ctrl + Enter|
|Insert a link||Ctrl + K|
|Archive conversation||] or [|
|Go to search bar||/|
|Add conversation to tasks||Shift + T|
|Switch to Mail||G + I|
|Switch to Contacts||G + C|
|Switch to Tasks||G + K|
|Switch to Sent Messages||G + T|
|Switch to Drafts||G + D|
|Decrease text size in a message||Ctrl + Shift and –|
|Increase text size in a message||Ctrl + Shift and +|
|Add bullets||Ctrl + Shift + 8|
|Add numbered list||Ctrl + Shift + 7|
|Add quote||Ctrl + Shift + 9|
|Remove formatting||Ctrl + \|
Interested in becoming an email aficionado? Check out our other articles below.
About the Author –
Emily Connolly is the Project Coordinator at Rocket IT. She graduated from Auburn University and has extensive project management. Emily works directly with our vCIO and the Projects team to provide key strategic insight to our clients.
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